Constitution of the Pharmacy College Board
at the University of Minnesota

Article I
Section 1: The official name of this organization shall be Pharmacy College Board at the University of Minnesota.
Section 2: The organization shall operate as a non-profit organization.
Section 3: The organization shall abide by the applicable rules and policies of the University of Minnesota pertaining to student organizations: including complying with all local, state, and federal laws and regulations.
Section 4: All statements below pertain exclusively to the University of Minnesota College of Pharmacy Professional students.

Article II

 The Pharmacy College Board has been constituted to represent the students of the College of Pharmacy, to protect and preserve their educational welfare and rights, to serve as a forum for the expression of their opinions, and to recommend or to accomplish any action which the Board believes to be in the interest of the students and the College of Pharmacy. The Board shall have the power to create and amend such rules, regulations, and bylaws as are required by this Constitution of the Pharmacy College Board at the University of Minnesota or which it shall deem necessary to accomplish these purposes. In addition the Board shall:
  1. Maintain and improve student quality of life.
  2. Serve as the voice for the entire professional student body.
  3. Appoint/elect students to the College of Pharmacy Committees as requested by such Committees or by the Deans of the College.
  4. Secure such funds as are needed for the functioning of the Board in a manner, which meets and fulfills the regulations of the University of Minnesota.
  5. Spend such funds as are available in a manner which the Board deems it necessary to meet the needs and interests of Pharmacy Students.

Article III

 Refer to Appendix A for information on election procedures and representative responsibilities.
Membership on the Pharmacy College Board shall be as follows.
  1. All members shall be professional students currently enrolled in courses at the University of Minnesota College of Pharmacy. Exceptions shall be subject to review by the Executive Board.
  2. Two representatives from the Twin Cities Campus (both voting) and two representatives from the Duluth Campus (one voting, one non-voting) shall be elected from the third year Doctor of Pharmacy class during April of each year and shall serve on the Board as representatives of the fourth year Doctor of Pharmacy class until their successors shall come into term in the following year.
  3. Two representatives from the Twin Cities Campus (both voting) and two representatives from the Duluth Campus (one voting, one non-voting) shall be elected from the second year Doctor of Pharmacy class during April of each year and shall serve on the Board as representatives of the third year Doctor of Pharmacy class until their successors shall come into term in the following year.
  4. Two representatives from the Twin Cities Campus (both voting) and two representatives from the Duluth Campus (one voting, one non-voting) shall be elected from the first year Doctor of Pharmacy class during April of each year and shall serve on the Board as representatives of the second year Doctor of Pharmacy class until their successors shall come into term in the following year.
  5. Two representatives from the Twin Cities Campus (both voting) and two representatives from the Duluth Campus (one voting, one non-voting) shall be elected from the first year Doctor of Pharmacy class before the fourth official College Board meeting of the fall semester each year and shall serve on the Board as representatives of the first year Doctor of Pharmacy class until their successors shall come into term in the following year.
  6. One member from each of the following organizations shall be a voting member of the College Board: Kappa Epsilon, Kappa Psi (each campus), Phi Delta Chi (each campus), Rho Chi, Minnesota Pharmacy Student Alliance (one voting member from one campus, one non-voting from the opposite campus), Phi Lambda Sigma, Center for Health Interdisciplinary Programs (each campus), Graduate and Professional Student Assembly, Honor Council (each campus), UMDPharmD, Multicultural Pharmacy Student Organization (each campus), and any other organization acceptable to the Board. The representative may be any duly selected member of that organization. Board members that represent students to College Committees are non-voting members. Additional membership shall be given by a simple majority vote of the College Board for the remainder of that academic year.
  7. The Board may grant full membership on the Board with voting privileges to any student deemed to represent an interested or essential point of view not already represented.
  8. An individual shall only hold one voting position on the board. Non-voting members may participate in the voting process as determined by the president.
  9. The term of each new College Board shall commence at the end of the first meeting following the April elections after the out going Board has concluded all old business.
  10. Vacancies on the College Board shall be filled as soon as practicality allows in a manner prescribed by the Board.
  11. Vacancies consist of elected or appointed positions that have not been filled or vacancies declared by the Board. The Board may declare a vacancy if a representative has a pattern of absence, as determined by the College Board Executive Committee, without adequate notification. Adequate notification consists of correspondence with the College Board Secretary prior to absence.

Article IV

 The officers of the Executive Board shall consist of the, President, President-Elect, Vice-President (same campus as President), Vice-President (alternate campus as President) Secretary, Treasurer (each campus) and Member-at-Large (each campus), and Chief Information Officer (CIO). The Vice-Presidents (each campus) Secretary, Treasurers (each campus) and Members-at-Large (each campus) shall be elected in April of each year by the Board membership as defined above. Their terms of office shall end in April of the following year. The President-Elect and CIO shall be elected in January of each year by the Board membership as defined above. The President-Elect term of office shall end in April of the same year when they assume the position of President. CIO term of office shall end in April of the following year. CIO is an non-voting position that can be held by a student holding another office. Upon election to office, the President shall no longer hold any voting position on the Board. The officers shall have the following duties:
  1. President
    1. Preside and maintain order at all meetings.
    2. Announce all business in order.
    3. Perform all administrative duties necessary and proper to facilitate the effective operation of the Board.
    4. Serve as an non-voting member of the Pharmacy Alumni Society Board of Directors.
  2. President-Elect
    1. Support the activities of the current President
    2. Perform such duties as the President of the Board or the Board may direct.
  3. Vice-President (same campus as President)
    1. Perform such duties as the President of the Board or the Board may direct.
    2. Chair of the Reimbursement Committee, which allocates, distributes, and documents student travel reimbursement.
    3. Assume responsibility of bulletin board or display case in common area.
  4. Vice-President (alternate campus as President)
    1. Preside at all meetings at which the President of the Board is absent.
    2. Assume the office of President of the Board whenever a vacancy occurs therein.
    3. Assume responsibility of bulletin board or display case in common area.
    5. Serve as a member of the Reimbursement Committee.
    6. Perform such duties as the President of the Board or the Board may direct.
  5. Secretary
    1. Record the minutes of each meeting and communicate the minutes of the previous meeting.
    2. Communicate to the faculty and the student body such resolutions and recommendations as the Board may adopt.
    3. Perform such duties as the President of the Board or the Board may direct.
  6. Treasurer (Twin Cities)
    1. Keep accurate and complete records of the financial transactions of the Board.
    2. Issue checks for expenses authorized by the Board or the President.
    3. Give a statement of finances as often as required.
    4. Perform such duties as the President of the Board or the Board may direct.
  7. Treasurer (Duluth)
    1. Keep accurate and complete records of the financial transactions of the Board on the Duluth campus and report this information promptly to the Treasurer as per protocol.
    2. Issue checks for expenses authorized by the Board or the President.
    3. Give a statement of finances as often as required.
    4. Perform such duties as the President of the Board or the Board may direct.
  8. Member-at-Large (each campus)
    1. Maintain continuity in Board proceedings from year to year.
    2. Perform such duties as the President of the Board, either Vice-President or the Board may direct.
  9. Chief Information Officer (CIO)
    1. Update and maintain the official website of the College Board as directed by the College Board.
    2. Continually ensure web server reliability and compatibility.
    3. Train new CIO to a competent level during the half-year overlap of term.
    4. Archive documents used and sent out by the College Board.
    5. Perform such duties as the President of the Board or the Board may direct.

Article V

 The President shall call meetings at a designated time and place. A minimum of seven meetings per semester shall be held. Any two members of the Board may also call meetings, provided that written notice is given one week in advance.

Article VI

 Unless otherwise specified by the membership at the time of dissolution of the organization, residual assets shall be distributed to the following organizations according to the proportions below:
  • College of Pharmacy, University of Minnesota (100%)

Article VII

 This Constitution may be amended in two different ways, either by a 2/3 majority of the voting members of College Board or by a majority of the professional students of the College. To be amended by the College Board, proposals must be presented to the College Board one week prior to balloting. To be amended by the student body, this Constitution requires a majority vote of the professional students of the College. Proposals for amendment must be presented to the student body at least one week prior to balloting. A final draft of the Constitution with proposed amendments will be presented to the College Board one week prior to final approval.

As revised the spring of 1976
Typed and distributed January 1978/lfr
Revised September 1991
Revised May 1997
Revised March 2002
Revised March 2005
Revised April 2006
Revised September 2006
Revised December 2006
Revised April 2010

Bylaws of the Pharmacy College Board
  1. The Standing Committees of the College Board shall include: Melendy Lecture Committee, Pharmacy Day Committee, Pharm.D. IV Paper Committee, Pharmacy MonthCommittee, Duluth Days Committee, Reimbursement Committee, as well as the Constitution and Bylaws Committee upon which the College Board Executive officers will reside. Ad Hoc committees shall be appointed by the President as needed.
  2. The rules contained in Robert's Rules of Order, Newly Revised shall govern the College Board in all cases to which they are applicable, and which they are not inconsistent with the Bylaws of this Board.
  3. A quorum shall consist of a simple majority of all the voting members of the College Board.
  4. A quorum of the Executive Board shall consist of a simple majority of all the voting members of the Executive Board.
  5. The President shall authorize checks only up to the amount of $20.00 without prior authorization from the College Board.
  6. Nominations for officers of the College Board shall be announced and posted to the College at large at least one week prior to the election meeting. Nominations may then be made by the College at large.
  7. Student organizations requesting money from the College Board for professional projects shall submit a proposal stating the reasons and the amount of the money requested at least one week prior to disbursement. Discussion shall occur, if necessary, and voted on in a timely manner.
  8. Amendment of these Bylaws shall be by a simple majority of all College Board members. All members shall be notified of the amendment proposals one week in advance of voting.
  9. If an organization or committee represented on the Board dissolves, removal of that organization or committee representative shall be done by a simple majority vote.
  10. With the exception of the College Board President, non-voting members have the same rights and privileges as do all other members except voting. Non-voting members may participate in the voting process as determined by the President.
  11. All meetings of the College Board and its subcommittees may be held by interactive technology.
Revised October 1980 (from Proceedings ?9-?0)
Revised September 1991
Revised May 1997
Revised March 2002
Revised March 2005
Revised April 2006
Revised April 2010

Appendix A

Pharmacy College Board - Student Representation to College Committees and Other University Organizations

Academic Standing Committee (ASC)
Student MembershipOdd year class: 1 PDIII (D)
Even year class: 1 PDIII (TC)
Length of Term2 years
When ElectedSpring of 1st or 2nd year
Elected byClass

Obligations
Review student performance and make decisions on academic progress. Committee meets at least twice per year, at the end of each semester.

Admissions Committee
Student MembershipOdd year classes: 3 students (2 TC, 1 D)
Even year classes: 2 students (1 TC, 1D)
Length of Term2 years
When ElectedSpring of 1st year
Elected byClass

Obligations
Review applicant files and make decisions on admission to the college with the committee. The committee also shapes admissions policy and procedure. This committee is by far the most time intensive committee in the college. Members are expected to review approx. 60 applicant files and attend 9-10 meetings per year, mostly in the spring semester.

AHC Student Consultative Committee (AHC-SCC)
Student Membership1 TC (PDII or PDIII)
1 D (PDII or PDIII)
Length of Term1 year
When ElectedSpring of 1st or 2nd year
Elected byCollege Board

Obligations
Attend monthly meetings and advise Academic Health Center leadership on students?perspectives.

Assessment Committee
Student Membership1 PDIII (alternating campus)
1 PDIV (alternating campus)
Length of Term1 year
When ElectedSpring 2nd year
Elected byCollege Board

Obligations
Develop and lead the assessment process to improve the College’s academic programs and to facilitate the College’s professional program accreditation.

Central Council (CC)
Student Membership1 PDIII (either campus)
Length of Term1 year
When ElectedSpring 2nd year
Elected byCollege Board

Obligations
Attend Central Council meetings and represent all college students to the committee.

Center for Health Interdisciplinary Programs (CHIP) (Twin Cities)
Student Membership1 PDI, 1 PDII (voting member), 1 PDIII
Length of Term3 years
When ElectedFall 1st year
Elected byClass

Obligations
Represent your class to CHIP, and attend their regular meetings.

Center for Health Interdisciplinary Programs - Duluth (CHIP-D)
Student Membership1 PDI, 1 PDII, 1 PDIII; 1 voting member
Length of Term3 years
When ElectedFall 1st year
Elected byClass

Obligations
Represent your class to CHIP-D, and attend their regular meetings.

Century Mortar Club (CMC)
Student Membership1 PDII or PDIII
Length of Term1 year
When ElectedSpring of 1st or 2nd year, or appointed to by the board
Elected byCollege Board

Obligations
Represent college students at regular meetings of this alumni organization.

Class Representatives
Student Membership4 from each class: 2 TC, 2 D
Length of Term1 year
When ElectedFall for PDI, Spring for PDII, PDIII, and PDIV
Elected byClass

Obligations
Represent the class at College Board and attend weekly College Board meetings. Help solve issues that pertain to the class and organize class meetings.

College Assembly (CA)
Student Membership1 PDII or PDIII
Length of Term1 year
When ElectedSpring of 1st or 2nd year
Elected byCollege Board

Obligations
Represent all college students at the College Assembly.

Committee on Experiential Practice (CEP)
Student Membership1 from each campus; PDII, PDIII, or PDIV
Length of Term1 year
When ElectedSpring
Elected byCollege Board

Obligations
Attend meetings and represent students of the college to the committee. Make decisions with the committee.

Constitution and Bylaws Committee
Student Membership1 student (PDII or PDIII)
Length of Term1 year
When ElectedSpring of 1st or 2nd year
Elected byCollege Board

Obligations
Represent students of the college to the committee and attend committee meetings.

Education & Policy Committee (EPC)
Student Membership1 from each class on each campus
Length of Term4 years
When ElectedFall of 1st year
Elected byClass

Obligations
Help the committee make decisions on the content and structure of the PharmD curriculum.

Graduate and Professional Student Assembly (GAPSA) / University Senate Representative
Student Membership2 TC (PDI, PDII or PDIII)
2 D (PDI, PDII or PDIII)
Length of Term1 year
When ElectedSpring of 1st or 2nd year
Elected byCollege Board

Obligations
Attend regular GAPSA meetings and monthly University Senate meetings. One representative shall serve as a member of the Reimbursement Committee as delegated by the Chair of the committee.

Honor Council (HC)
Student Membership7 from each class, 4 TC, 3 D; one alternate from each class
Length of Term4 years
When ElectedFall of 1st year
Elected byClass

Obligations
Attend all scheduled HC meetings and cases/hearings as they come up. This requires schedule flexibility, as it is never known when cases will be brought to the Council. Each HC member will also be assigned as HC representative for 1 to 2 classes per semester.

MN Board Internship Committee (MBIC)
Student Membership1 from each campus (PDII, PDIII, or PDIV)
Length of Term1 year
When ElectedSpring
Elected byCollege Board

Obligations
Attend meetings and represent students of the college to the committee. Make decisions with the committee.

Pharmacy Alumni Society (PAS)
Student MembershipCollege Board President & Additional Board Member
Length of Term1 year
When ElectedSpring of 1st or 2nd year
Elected byCollege Board

Obligations
Attend regular PAS meetings and events.

Student Affairs Committee (SAC)
Student MembershipGraduation year divisible by 3: D
Graducation year not divisible by 3: TC
Length of Term4 years
When ElectedFall of 1st year
Elected byClass

Obligations
Make decisions with the committee on awards and scholarship recipients. Attend at least 2 meetings in the spring and early summer.

Technology Committee (SAC)
Student Membership1 from each campus
Length of Term1 year
When ElectedSpring
Elected byCollege Board

Obligations
Attend monthly meetings and represent students of the college to the committee. Make decisions with the committee on technological infrastructure and use in the college.

College Board Positions

Position

Total Votes

TC Votes

Duluth Votes

President

0

Vice Presidents

2

1

1

Secretary

1

Treasurer Duluth

1

Treasurer Twin Cities

1

Members-at-Large

2

1

1

CIO

0

4 PDI representatives

3

2

1

4 PDII representatives

3

2

1

4 PDIII representatives

3

2

1

4 PDIV representatives

3

2

1

2 Honor Council representatives

2

1

1

4 GAPSA representatives

2

1

1

2 MPSA representatives

1

2 CHIP representatives

2

1

1

2 Assessment representatives

0

1 Rho Chi representative

1

1 PLS representative

1

1 KE representative

1

2 KY representatives

2

1

1

2 PDX representatives

2

1

1

1 UMD PharmD representative

1

2 MPSO representatives

2

1

1

2 AHC-SCC representative

0

1 EPC representative

0

1 SAC representative

0

1 CC representative

0

1 CA representative

0

1 CMC representative

0

2 PAS representatives

0

2 Tech representatives

0

2 MBIC representatives

0

2 CEP representatives

0


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